When it comes to project management, choosing the right tool is crucial to a sales team’s success. Two of the most popular solutions on the market are Wrike and Smartsheet. Each of these platforms offers a variety of features to help teams plan, execute, and track their projects. But which is the best option for your business? This article offers an in-depth comparison of these two project management tools in 2025. Summary Comparison Table Criteria WrikeSmartsheet
Price
| Starting at €9.80 per user/month | Starting at €7 per user/month | Features |
|---|---|---|
| Project management, task management, advanced reporting | Tables, Gantt charts, advanced formulas | Collaboration |
| Commenting, Adobe integration, document management | Review tools, file sharing, DAM | Administration |
| Granular access controls | User management, security policies | Reports |
| Customizable dashboards | Cross-tab reporting from multiple tables | Integrations |
| Over 400 possible integrations | Integrations with over 100 applications | Comparison Criteria |
| In this comparison, several criteria are taken into account to provide a comprehensive evaluation of each tool. These criteria include: | Value for Money | : How much does each solution cost? |
Features
: What are the specific features that can meet the needs of a sales team?
- Customer Support : How good is the support provided by each platform when needed?
- Ease of Use : How intuitive and easy are the tools for new users?
- Integrations : How well are they integrated with other tools and software your team uses?
- Collaboration : What tools are available to foster collaboration between team members?
- Using these criteria will provide a clear understanding of the pros and cons of Wrike and Smartsheet. They directly influence team efficiency and productivity. Detailed Analysis of Wrike
- Quick Overview Wrike is an online project management tool that offers a wide range of features designed to facilitate project management and visualization. With an intuitive interface, it allows task management via Kanban boards and Gantt charts, and also offers several reporting options.
Strengths Flexibility: Wrike allows users to customize their workspace according to specific project needs. Intuitive Tools:Features such as Kanban boards and Gantt charts are easily accessible and visually appealing.
Advanced Collaboration:
Wrike facilitates teamwork with built-in commenting and file sharing tools.
Weaknesses Cost:
Some of the more advanced features are only available in more expensive plans. Complex Integration:
- While Wrike offers numerous integrations, setup can be challenging for some users. Who It’s Best For
- Wrike is ideal for teams that need flexibility and a wide range of project management tools. It’s particularly well-suited for startups and marketing teams that need to manage multiple projects simultaneously. Our Review
- Wrike stands out for its robustness and adaptability. For a team looking for a comprehensive and easy-to-use tool, it’s a compelling option. Smartsheet Detailed Review
Quick Overview
- Smartsheet is a spreadsheet-based project management solution that offers a unique approach to data and task management. Its familiar interface for spreadsheet users allows for a quick start.
- Strengths Spreadsheet Ecosystem:
Smartsheet is particularly popular for its ability to manage large data sets thanks to its spreadsheet-like interface.
Custom Reports:
Creating reports across multiple sheets is easy, providing a comprehensive view of projects.
Active Integrations:
With integrations such as Slack and Salesforce, Smartsheet easily integrates into existing workflows.
Weaknesses
Ease of Use: Although the interface is inspired by spreadsheets, it can be more complex to get started for unfamiliar users.
Limited Collaboration Tools:
- The lack of real-time collaboration tools can frustrate some teams. Who it’s best suited for Smartsheet is ideal for organizations that manage projects requiring detailed progress tracking and processing large amounts of data, such as engineering or sales.
- Our Opinion Despite some limitations in terms of usability, Smartsheet remains a powerful tool for teams that need detailed data management and the creation of pivot tables.
- Which is the best choice for you? It’s crucial to understand your team’s needs before choosing between
Wrike
- and Smartsheet
- . Here are some market segments to illustrate this: Freelance:
If you work alone or in a small team, Wrike might be a better fit due to its ease of use.
SMBs on a budget:
Smartsheet offers competitive pricing while providing effective features.
Marketing Team:
Wrike is often preferred for collaboration and sophisticated project management tools.
Technical Team: Engineering teams that can work on complex projects will find the flexibility they need in Smartsheet. There’s no one-size-fits-all solution, as each tool has its own specific strengths. Therefore, it’s essential to evaluate your priorities before making a final choice. Integrations and AutomationIntegrations are a key aspect of any project management platform, as they determine the tool’s ability to scale with business needs.
- Wrike and
- Smartsheet both have robust integration capabilities, but their approaches differ.
- Wrike: Offers over 400 integrations with platforms like
- Zapier , Google Drive, and Microsoft Teams, allowing for great flexibility.
Smartsheet:
While it offers fewer integrations, it focuses on two-way connections, ideal for synchronizing data between tools. When it comes to automation, both platforms offer solutions to streamline workflows. Wrike makes it easy to create custom rules and recurring tasks. Smartsheet, on the other hand, offers only basic automation tools, which may be less powerful than Wrike’s, giving the latter a slight advantage.
Criteria Wrike Smartsheet Number of Integrations 400+
- 100+ Automation Type Custom Rules, Recurring TasksBasic Automations
- API Available Yes
Yes
